Many of the departmental instruments require advance reservations before use. Reservations are made using a
web-based reservations system. A list of the instruments requiring advance reservations, along with links to
the reservation pages, is available on the right sidebar of this page.
Departmental policy is that users are billed for reserved instrument time, regardless of whether they actually use
the time or not. Reservations may be cancelled without penalty up to the starting time of the reserved period. After
that, only the remaining unexpired time can be cancelled. The billing rate for each instrument can be found on the
page describing that instrument.
User Names, Passwords, and Budgets
now uses a UWNetID for login authentication. When prompted to log in while
making a reservation, use your UWNetID as the "User Name".
For the "Password", you will use your UWNetID password. The list of budgets available on your account is the same as that available
when using the photocopy machines or the stockroom.
If your UWNetID / Password does not allow you to login to the reservation system, please contact the Chemistry Purchasing and Accounting office (Bagley 109). Likewise, if you need to
have a budget added to your user name, please contact the Purchasing and Accounting office.
Whenever you attempt to make a reservation, or modify an exiting reservation, the system will prompt you to login
if you have not already done so. The login will expire after five minutes if there is no user activity. You can
also logout by using the "logout" link found on the each of the reservation pages, or by simply exiting
Making a Reservation
Click on the link (found on the right sidebar of this page) to the reservation
page for the instrument you wish to reserve. This action will bring up the weekly calendar page for that instrument,
which shows the schedule for the next four weeks. The "Last Week" and "Next Week" links found at the top corners
of the calendar can be used to advance or retard the weekly calendar display in increments of one week.
The displayed date in each cell (in blue and underlined) of the weekly
calendar is a link to the daily calendar page for that day on that instrument. Days which are already in the past
do not have active links. Click on the date link for the day on which you wish to make the reservation. This will
bring up the daily calendar for the selected day. The "Yesterday" and "Tomorrow" links at the top corners of the calendar
page can be used to advance or retard the daily calendar display in increments of one day.
The daily calendar for an instrument contains an entry for each of the reservation "slots" available in one day.
Reservation slots are commonly 10 minutes in length, but may be different for each instrument. The slots are displayed
in a table where each row represents one hour. Slots that are available display the word "Open", which is a link
to the page used for making a reservation starting at that time. Time slots that are already occupied by reservations
display the word "Reserved", which is a link to the page used to display the details of the reservation. Time slots
that are already in the past display the word "Closed". Time slots that display the word "Partial" are already partially
expired but still reservable. Some time slots may be restricted; either in terms of the total length of the reservation,
or how far in advance a reservation may be made, or both. These restricted time slots are color-coded and marked by a footnote annotation with explanatory text
at the bottom of the calendar page.
Click on the time slot "Open" link for the time at which you wish the reservation to start. If you
are not already logged in, you will be prompted to do so at this time, after which the "Make New Reservation" page
will be displayed. Select the desired ending date and time from the "Ending Time" pull boxes. Then use the
Budget/Project pull box to select the budget which will be charged for the reservation. Complete the reservation
by clicking the "Submit" button. If the reservation is successful, you will be returned to the daily calendar
page where the reservation will be visible.
Deleting or Changing a Reservation
A user may modify or delete an existing reservation under some circumstances. A reservation may be completely
deleted if the reservation start time has not already past. If the reservation start time has past, but the
ending time is still in the future, the unused portion of the reservation may be deleted. A user may also
change the ending time of a reservation, so long as the ending time has not already past and the desired ending
time is still in the future. Additionally, a user may also change the budget number to which a reservation is
billed. This can be done even after the ending time of the reservation has passed, up until the time when
the billing process occurs.
An existing reservation may be accessed from either the weekly calendar page or daily calendar page for the
instrument in question. In the case of the weekly calendar, the link is the name of the person that made the reservation or,
alternatively, a description of the reservation. In the case of the daily calendar, the link is simply the word "Reserved".
Clicking on one of these links brings up the "Existing Reservation" page and displays the details of the reservation.
These details include the starting and ending time, the name of the user who made the reservation, the budget to
which the reservation is charged, and the billing status. There are three buttons at the bottom of this page that can
be used to alter the reservation: "Delete", "Change End Time", and "Change Budget/Project".
Clicking on any of these three buttons will result in a login prompt if the user is not already logged in. To
successfully delete a reservation, or otherwise modify it, the user must log in using the same user name
under which the reservation was made. As described above, only the unused portion of a reservation may be
deleted. Likewise, the budget for a reservation can only be changed if the Billing Status is listed as